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Submission Preparation Checklist

As part of the submission process, authors are required to check off their submission's compliance with all of the following items, and submissions may be returned to authors that do not adhere to these guidelines.
  • The submission has not been previously published, nor is it before another journal for consideration (or an explanation has been provided in Comments to the Editor).
  • The submission file is in OpenOffice, Microsoft Word, RTF, or WordPerfect document file format.
  • Where available, URLs and DOIs for the references have been provided.
  • The text is single-spaced; uses a 12-point font Times New Roman; employs italics, rather than underlining (except with URL addresses); and all illustrations, figures, and tables are placed within the text at the appropriate location within the text, rather than at the end.
  • The text adheres to the stylistic and bibliographic requirements outlined in the APA Guidelines (7th edition).
  • On the first page of the completed manuscript, below the title of the article, the author must include their complete name, affiliation, country of residence, abstract (single spaced, five keywords), no running header, avoid using footnotes and endnotes, and remove all subsequent author indicators from the manuscript inserting instead "Author". By submitting a manuscript in this manner, you are accepting P&P's Privacy Statement.
  • Before submitting the manuscript, using the journal website, ensure all author identification has been removed except for your name and affiliation on the first page, do not use a running header, avoid using footnotes and endnotes, and include an abstract.

Author Guidelines

Do not rely on the default settings of your word processing program when preparing your article for publication. Please verify each of the following. Please note that all word processing settings can be manually over-ridden.


Page Size:

Use North America Letter Format (paper size is 8.5” by 11”/ 27.94 cm by 43.18 cm)


Page Margins:

Top: 0.8” (2.032 cm)

Bottom: 0.9” (2.286 cm)

Left: 1.25” (3.175 cm)

Right: 1.25” (3.175 cm)


Headers, Footers, and page numbers:

Do not put in headers, footers, or page numbers. These will be inserted into your document by the technical editor when the issue is prepared.


Line and paragraph spacing:

Set the whole document for single spacing with no additional paragraph spacing before or after each paragraph


Article Title:

Left aligned, Georgia 22 Italicized

Title should be followed by 3 hard returns (2 blank lines) at 12pt Times New Roman


Name of Author(s) and affiliation:

Times New Roman 12 Italicized

First name, last name, Academic institution, country

Followed by the author’s email address

Followed by 2 hard return (1 blank line space between affiliation and abstract)



Abstract title header, Georgia 20 bold (title should be Abstract))

Abstract text, Times New Roman 12.

Insert 2 hard returns (1 blank line space) at 12pt Times New Roman



List 3-5 keywords for your article

Insert 2 hard return (1 blank line space) at 12pt Times New Roman


Article Headers:

Sections of your article should conform to common research article sub-title standards. Ensure the reader clearly understands what section is the article’s introduction, methodology, findings, conclusions, and references. These main headers should be Centred Aligned, Georgia 14, followed by 2 hard returns (1 blank line space) at 12 pt Times New Roman). Sub-headers should be Left Justified 12pt Times New Roman followed by 2 hard returns (1 blank line) between it and the body text of the article. For formatting guidelines for subsequent headers, please contact the technical editor


Spacing & Font of Article:

All paragraphs should be single spaced, left aligned (not justified)

Text throughout should be 12 pt Times New Roman. Do not kern your text.

Ensure that there are 2 hard returns at the end of each paragraph. This will create 1 blank line between each paragraph

Do not indent paragraphs in a section.

Indent paragraphs containing block quotes by 0.5”. All block quotes from participants should be italicised. If quotes are from previously published work, quotes should not be italicized and should follow APA guide referencing.


Citations & References:

Citations and references should follow APA 7 Guidelines, this includes locating and referencing DOIs and URLs for publications.

All references should have one blank line between them (12 pt Times New Roman)

Reference lists should appear 3 hard returns (2 blank lines below) the last paragraph of the article, except when doing so results in an orphan header. In that instance, the header will be moved to the top of the next page.


Bulleted/ Numbered lists:

  • If your article contains bulleted lists, please use 12 pt Times New Roman Character Code 183. Bullet should be indented 0.25” on top and 0.5” on bottom (handing indent 0.25”). This paragraph is an example of how your bulleted list should appear.


  1. Numbered lists should be similarly formatted, except when being used text header. (Contact the technical editor for guidance if you wish to use numbers in your headers)


Graphs, Tables, and Images:

Graphs, tables, and images may be included in articles. Each much be numbered and titled for clear identification.

Texts in tables should use 12 pt Times New Roman font.

All graphs should similarly use Times New Roman font wherever possible, prior to being saved as a jpg.

All graphs and images should be saved as, at minimum, medium resolution jpgs. For best results, please attached images as a separate document and indicate in your text the desired location, in addition to inserting the image or graph directly in your text. Given the tendency for images in word processing files to ‘bounce’ when opened on another computer, the editors may verify locations with you prior to publication. Final sizing of images will be at the discretion of the editors.

For all graph and image jpgs, include a short description of it and, if applicable, the key findings of the graph. This description will not appear in your article but be used to create embedded formatting within the image to ensure accessibility when the article is processed by a text-to-speech program.


Formats other than PDFs

We recognize the desire to publish in formats other than PDFs. Should you wish to do so, please contact the technical editor for options. Phenomenology & Practice is limited to publishing PDFs within our main journal site. However, we do work with authors to explore how to include linkages to external websites.


Visual Examples

For visual examples of how articles should appear, please reference articles contained in the most recent issue.

Privacy Statement

The data collected from registered and non-registered users of this journal falls within the scope of the standard functioning of peer-reviewed journals. It includes information that makes communication possible for the editorial process; it is used to inform readers about the authorship and editing of content; it enables collecting aggregated data on readership behaviors, as well as tracking geopolitical and social elements of scholarly communication. 

This journal’s editorial team and its hosting service, the University of Alberta Libraries, use this data to guide their work in publishing and improving this journal. Data that will assist in developing this publishing platform may be shared with its developer Public Knowledge Project in an anonymized and aggregated form, with appropriate exceptions such as article metrics. The data will not be sold by this journal, the University of Alberta Libraries, or PKP nor will it be used for purposes other than those stated here. The authors published in this journal are responsible for the human subject data that figures in the research reported here. 

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Those involved in editing this journal seek to be compliant with industry standards for data privacy, including the European Union’s General Data Protection Regulation (GDPR) provision for “data subject rights” that include (a) breach notification; (b) right of access; (c) the right to be forgotten; (d) data portability; and (e) privacy by design. The GDPR also allows for the recognition of “the public interest in the availability of the data,” which has a particular saliency for those involved in maintaining, with the greatest integrity possible, the public record of scholarly publishing.